Executive Assistant
We’re hiring an Executive Assistant to the Chief Executive.
The Executive Assistant supports the Chief Executive and wider team in ensuring effective management of scheduling and administrative needs.
This is a great role for an experienced administrative professional who enjoys being part of a small, high performing and flexible team.
Position: Executive Assistant
Type: Full or Part time
Location: New Zealand (Hybrid or remote)
Reports to: Chief Executive
Salary band: $70,000 - $80,000 per annum full time equivalent
The advertised per annum salary bands are the full-time equivalent (FTE) rate and will be pro-rated according to the number of hours worked per week.
Key Responsibilities
Coordinating executive calendars and scheduling meetings
Handling correspondence (emails, stakeholder inquiries)
Preparing reports, presentations and other documents
Coordinating travel arrangements
Organizing and maintaining files
Handling confidential information
Managing a CRM
Booking rooms and supporting with events, workshops and stakeholder meetings
Skills and experience:
Ability to manage complex schedules and coordinate high-level meetings.
Expertise in organizing and prioritizing tasks to ensure efficient workflow.
Exceptional verbal and written communication skills.
Ability to liaise effectively with internal and external stakeholders, including high-ranking officials, board members, and other executives.
Meticulous attention to detail to ensure accuracy in reports, presentations, and correspondence.
Strong proofreading and editing skills.
High level of discretion and integrity when handling confidential and sensitive information.
Proficiency in office software (e.g., Microsoft Office Suite, especially Teams, Excel and PowerPoint).
Ability to anticipate the needs of the Chair, CEO and proactively address potential issues.
Excellent time management skills to handle multiple tasks and meet deadlines.
Ability to work in a fast-paced environment
Qualifications:
Tertiary qualification or equivalent in Business Administration or related field
Eligible to work in New Zealand
How to Apply:
This is a fantastic opportunity for a committed, professional Executive Assistant to work with senior leaders in a small, flexible, results-oriented team.
If you are talented and care about working with a great team to make Aotearoa New Zealand more resilient and sustainable, we want to hear from you.
Interested candidates should submit their CV, a cover letter detailing their relevant experience and motivation for the role, and any supporting materials
Competitive salary and terms
Candidates must be eligible to work in New Zealand
Applications will only be accepted at executive@sustainablefinance.nz
Subject line Executive Assistant
Applications close 5pm Friday 30 August 2024